Publishing

Publishing catalogs and datasets

All newly created catalogs are private by default and therefore only explicitly assigned users may access and manage the catalog. If the Public status is green it means that the catalog's metadata is publicly readable and ready to be harvested by Open Data portals. Through the publication slide button you may publish and unpublish your catalog.

To be able to see anything in a published catalog, it must contain a dataset with a public status (listed publicly) or have an external data harvest activated. You can manage publication status and activate/unactivate external data harvests on dataset level. Click on the publication button for the dataset to make it listed publicly.

Internal publishing

As of version 3.15 of EntryScape, customers who want to be able to publish datasets internally can ask to test this newly developed functionality. The publishing buttons will look slightly different, with internal status and external status. All externally published datasets are automatically published internally as well.

Datasets published internally are not externally visible, but anyone with an account on the same instance of EntryScape can view the dataset even if they do not have member access to the catalog. They can also only view the dataset, not edit it.

Internally published datasets are indicated by a small lock symbol on the globe icon.

Revisions

Some versions of EntryScape have automatic revision history of catalogs, datasets, distributions etc. You can access the revision history for a catalog, dataset, data service etc by clicking the button "Revisions.

For distributions, you will find the revision history by clicking the three-point menu and choose "Revisions".

If you are a group manager or admin, you can use the Revision history to roll back/restore and earlier version of metadata description for the chosen entity.

For example, if someone has added or removed a dataset in a catalog, it should be visible in the revision history with date, time and name of the user who did the change. Ordinary members can see the different versions as well, but they can't do roll backs/restore older versions.

Embedding

When you have one or more published datasets in a catalog, you can embed them on a webpage, for example on a blog or a press release. You can display a list with published datasets on external webpages by embedding a snippet of JavaScript code pointing at a specific catalog.

Click on the "Embed button”.

Next, you get a window showing a snippet of code and possibility to select Theme format and if the links to your catalog should be opened in a new window or not. The Theme format is just to choose which set of icons your datasets will be symbolized by.

If you click on the "Preview" button you can see how your catalog will display on your webpage and compare which set of icons that suits your data the most. The JavaScript snippet otherwise contains minimal styling, allowing tables and fonts to inherit the visual properties from the surrounding external webpage.

Click on "Close". Select and copy the javascript code in the box. Then paste the code in the editor for your homepage.

You may also embed a catalog on your intranet, which could be practical for data that needs to be shared but not published as open data. Just follow the same steps as above.

There are more advanced ways to build webpages with data from EntryScape, by using EntryScape Blocks. Contact EntryScape support for more information on Blocks or read more at entryscape.com